Suggestions for World Conference Organizers and Leaders

     Hybrid & Remote Participation for Global and Local Real Estate Events

ICIWorld can help make hybrid and remote access for your real estate events more inclusive and expand global networking and deal-making.
Below is a complete concept your members and organizers can use: a short email request, an organizer’s one-page summary,
implementation ideas, tech options, and a sample “Haves & Wants” marketplace description.

Short Email You Can Send to Event Organizers

Subject: Request to add remote participation & “Haves & Wants” virtual table at your national or international convention, conference, trade show or local meeting.

Hello Convention and Meeting Organizers and Leaders:

I value ICIWorld and the connections it creates. Could we add a structured remote participation option at the next event?

Suggested features include:
– One or two “remote delegates” on Zoom to capture sessions and key conversations
– Live-streamed plenaries/workshops
– On-demand recordings and short highlight reels
– A virtual “Haves & Wants” marketplace (a searchable list or virtual table where attendees can share assets, offers, and requests)

This would expand global reach, increase sponsorship opportunities, and allow people who cannot travel to still participate and contribute.

I’m happy to help refine formats, suggest platforms, or even volunteer as a pilot remote delegate.

Best,
Gary Nusca, CCIM, CIPS, REALTOR, Broker 52 Years
Manager and Founder
The ICIWorld Association of Real Estate Brokers and Salespeople
ICIWorld Global Real Estate Networking Since 1994
Powered by: ICIWorld.com

One-Page Organizer Proposal

Goal: Enable remote participation and a global “Haves & Wants” marketplace to increase inclusion, revenue, and reach for your events.

Key Features

• Live stream keynotes and record breakout sessions (Zoom/Webinar + YouTube or platform of choice).
• One in-person “remote delegate” per region using Zoom to attend sessions and interview speakers, producing short highlight clips.
• On-demand recordings, edited into 5–10 minute highlight reels for each day.
• Virtual “Haves & Wants” listing: searchable directory or digital table where attendees post short listings (asset type, location, contact, summary).
• Optional connection to a virtual booth or breakout rooms for follow-ups.
• Live Q&A and chat moderation for remote participants, plus scheduled virtual networking times by region/time zone.
• Post-event summary with key discussion themes, optional lead summaries, and highlight videos for marketing.

Benefits

• Access for members who cannot travel – more registrations and stronger participation.
• New sponsorship tiers (streaming sponsor, highlight reel sponsor, virtual marketplace sponsor).
• Extended content life and SEO from recordings and highlight clips.
• Broader deal flow and international exposure for all attendees’ Haves & Wants.

Practical Implementation & Tech Options

Minimal (Low Cost, Quick Start)

• Use Zoom Webinar or standard Zoom for streaming key sessions; enable cloud recording.
• Designate a staffer or volunteer in-person to run a laptop/camera in the room and moderate chat/Q&A.
• Host a simple link for the “Haves & Wants” list, display link from the event web page.

Recommended (Better Experience, Moderate Cost)

• Use a conference platform such as Whova, Hopin, vFairs, or Brella to integrate live streaming, networking, and booths.
• Use one camera and a lapel mic, with Zoom/OBS, to produce cleaner live streams with cloud recordings and automatic captions.
• Create edited highlights (3–5 minute daily reels) using an editor or platform clipping tools.
• Host the virtual “Haves & Wants” marketplace, “table” room for live exchanges, 
• Provide a special conference link for attendees’ Haves and Wants. Interested attendees can connect with each other and can meet at the show face-to-face, building personal relationships that lead to transactions.

Premium (High-Quality Production)

• Multi-camera live production with a professional AV crew and tech director.
• Dedicated editor to produce polished highlight videos and short social clips.
• Use networking tools (matchmaking algorithms, 1:1 video meetings, structured roundtables).
• Analytics dashboard: views, engagement, and opt-in leads for sponsors and organizers.

Logistics & Cost Drivers

• Licenses: Zoom Webinar/streaming platform, conference platform subscription.
• AV: camera, sound, streaming encoder, on-site operator or AV team.
• Staff: remote moderator, on-site tech, and an editor for highlights.
• Editing/production: clips and highlight reels.
• Marketplace tooling: Airtable, event-app modules, or platform fees.

Pricing model: add remote passes (full virtual, partial day, single session), sponsor packages (stream sponsor, highlight sponsor, virtual marketplace sponsor), and optional premium matchmaking add-ons.

How the “Haves & Wants” Marketplace Could Work

• Short format for each listing:
  • 1–2 sentence title
  • 100–200 word description
  • Category tags (asset type, deal type)
  • Location
  • Contact/LinkedIn
  • Opt-in for introduction requests
• Public searchable page or a moderated community board in the event app.
• Option to schedule 15-minute follow-ups via calendar links or to book a virtual table/meeting room.
• Promote both on the conference agenda and at the physical “Haves & Wants” marketplace table so on-site attendees can also post their opportunities.

Sample copy for event site or table signage:

“Share your real estate Haves & Wants for worldwide exposure. Post a short listing (asset, location, need/offer) in the virtual marketplace and schedule follow-ups. Be visible to a global audience of ICIWorld attendees.”

Measuring Success

• Track virtual registrations, live-stream views, recording views, and engagement.
• Count the number of “Haves & Wants” postings and the leads generated.
• Monitor sponsor conversions and renewal interest for hybrid offerings.
• Run a post-event survey for remote participants to capture feedback and ideas for improvement.

Next Steps

ICIWorld members and organizers can adapt this framework to any event or meeting. You can:

• Turn the one-page proposal into a planning document for budgeting and sponsorship.
• Create template for the “Haves & Wants” marketplace.
• Draft social media posts inviting members to support a hybrid/remote format at the next event.

Hybrid ICIWorld events combine the power of in-person networking with the reach of a global online audience and participation.
Helping everyone make more connections and do more business.